When you run a small business, you need to make really tough decisions. When you deal with clients that call you or partners that you have to discuss things with, investing in the development of an answering system or outsourcing to a telephone answering service is a necessity. Which one should you choose?
No matter how you look at things, outsourcing the telephone answering service is preferred. This is due to some really easy to understand the reasons that are presented below.
A Cheaper Service
When you hire a specialized answering service you end up paying a lot less than when you hire full-time receptionists. You do not need to deal with taxes or have to accommodate extra office space. You do not even need to provide health benefits since this is the responsibility of the provider. All that you pay for is how much the system is used. It is so easy to budget something like this. The budget that you save can be invested in business areas that will create increased revenue. Alternatively, you can just put money in marketing.
The Job Is Done Faster
This is an advantage that few people understand or even know about. The answering service representatives instantly stand out as they are properly trained. They will quickly answer the calls and gather the needed information. This is done so much faster than the regular receptionist, all without having to compromise quality.
The answering service includes many employees that will answer calls. This means that many calls can be handled at the exact same time. When a call is ended, a message is dispatched on an internal board so a person in your company can review it. We are looking at a really fast information exchange between the answering service and the client. Both businesses are thus effective.
Lightening Work Load
For most small businesses, the person that answers the phone is just an employee that has another main job responsibility. Phone answering is practically a really menial task, one that should not be handled by the staff members that are responsible for other operations that are much more important for revenue generation. When you work with the third-party service provider, your workload is lightened since you simply do not have to deal with phone calls.
Improved Customer Service Quality
The answering service is practically selling high-quality customer service. You want to answer the phone when the client calls and you want the experience to be as great as possible. The operators that work for you respect a really strict code of ethics. They are always monitored and are true professionals. Really consistent and quality customer service is offered for clients.
If you are called by customers, you absolutely need to answer. When you work with a telephone answering service, you can be sure that these phone calls are handled in a truly professional way. The current or potential customer will enjoy the experience and will have more trust in your company, which in turn can lead to increased revenue in the future.